Asset Management Reporting: Solutions for 4 Operational Efficiency Roadblocks

March 3, 2016 Scott Kohlhoff

Asset Management Reporting

How many bottlenecks exist in your asset management reporting processes, and how often do these bottlenecks result in missed deadlines? The sheer amount of reporting that is required by asset managers is daunting enough, let alone the differing requirements such as length, tone and analysis that need to be met when reporting to different audiences.

Luckily for asset managers, we’ve been working to help solve the clunkiness of the fund reporting process. We have seen firsthand the myriad of issues most asset management firms face with the current reporting process, where delays during early steps only magnify downstream.

Below are four operational efficiency improvements provided by automated portfolio commentary solutions:

1) Resource difficulties and deadlines

Portfolio managers and marketers struggle to secure and organize the necessary resources, internal or external, in order to kickoff fund reporting to meet the deadline. Automated Portfolio Commentary solves this problem by writing your commentary in seconds, without the need to coordinate resources. This is crucial particularly when portfolio managers, and other high-value employees, are tasked with standard reporting. 

Quill, our Advanced NLG platform that enables Automated Portfolio Commentary, can be strategically positioned to write all or most of your commentary, and let the portfolio managers sprinkle in their qualitative views to Quill's first draft.

2) Brand voice alignment

When portfolio managers are mandated to write commentary, each tend to write to their own style, resulting in varying tone, specificity, and length. This ultimately leads to significant amount of responsibility on the marketing department to alter each PM’s output so it conforms with the firm’s brand and is compliant with the firm’s standards, without negatively affecting their PM’s carefully crafted message.

Automated Portfolio Commentary solves this problem by inherently adhering to each firm’s compliance and marketing practices. This ensures consistency and quality across all asset classes and removes the need for numerous rounds of revisions in order to get a final version that both portfolio managers and compliance will easily approve.

3) Regulatory details

Aside from achieving a consistent voice, asset managers must also ensure the final commentaries do not contain any unintentional violations of FINRA or SEC rules, caused by something as minor as improper emphasis or word choice by the original writer or one of the editors.

Automating reporting helps firms automatically meet client requirements and abide by regulatory rules by ensuring commentaries are always accurate and error-free.

4) Multiple requirements

In terms of word choice and analysis, different clients have differing reporting requirements. It is difficult to train all resources how to write in accordance to a particular audience’s needs.

Your firm can solve this problem by producing multiple outputs from the same set of data via natural language generation reporting -- for example, a bullet point summary for portfolio managers, a long prose for client-facing reports, or a short management discussion of fund performance (MDFP).

Automated Portfolio Commentary Workflow

Click to view the infographic in full

As noted in the infographic above, our platform Quill helps rectify some of these common challenges, we’ve seen our clients reduce their reporting time-to-market from 15 days to 1 day.

This accelerated timeframe has been a significant value add for a variety of organizations that either source their reporting work internally, have freelancers construct the initial version, or farm the work out completely to the marketing department.

Do these issues or bottlenecks sound familiar? Learn how Quill can help you overcome them.

Quill for Asset Management Demo

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